Administrative Assistant, IA DepartmentClick here for printer-friendly version

Department: Institutional Advancement

Reports to: Director, Institutional Advancement

Grade: 3 (bargaining unit)

Summary: The successful candidate will provide administrative support to the Institutional Advancement Department, primarily the Director, Institutional Advancement, and the other Senior Associates for Major donors and Foundations, Planned Giving, Donor Marketing and the Volunteer Network.

Essential duties and responsibilities:

  • Initiate and maintain consistent written and verbal communication with member constituents and donors of UUSC.

  • Assist with the planning and co-ordination of small to mid-size events with major donors, ensuring execution and follow up. This includes work with vendors, creating event records and RSVP tracking.

  • Provide support for the volunteer network, and administration related to Planned Giving function.

  • Provide support for the IA department activities including coordinating department meetings.

  • Organize and prepare materials for departmental mailings

  • Maintain departmental electronic and paper filing system.

  • Maintain email and paper mail notes in Generations (organizational data base); Weekly generation of thank you letters to donors.

  • Participate in interdepartmental activities and projects on a periodic basis.

  • Budget tracking and following through with departmental check requests.

  • Assist in travel planning and trip logistics.

  • Perform other duties as necessary or as directed by a supervisor/manager.

Qualifications:

  • Minimum of 2 plus years administrative experience in customer driven environment.

  • Proven track record of high-level customer service and people skills.

  • Excellent attention to detail with ability to prioritize but remain flexible.

  • Solid organizational, multi-tasking, project tracking and time management skills.

  • Excellent written and verbal communication skills.

  • An ability to work independently as well as in a team.

  • A strong interest in the field of development desirable.
  • Strong word-processing, database, spreadsheet and Internet experience. Microsoft Office desirable.
  • Diplomacy, tact and respect for confidentiality essential.

Education:

  • College degree preferred, or equivalent

Interested applicants please send cover letter and resume to employment@uusc.org.

Posted Feb. 11, 2008